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That means it is cached and available offline, but it might be removed if free disk space gets low. You can open a locally available file anytime, even without Internet access. When you open an online-only file, it downloads to your device and becomes a locally available file. You can’t open online-only files when your device isn’t connected to the Internet. You see a cloud icon for each online-only file in File Explorer, but the file doesn’t download to your device until you open it. Online-only files don’t take up space on your computer. Your files will have these statuses in File Explorer: Microsoft explain about the different statuses fairly well in their Learn about OneDrive Files On-Demand article, but you might appreciate a little extra clarification of the difference between locally available files and always available files. What's the difference between Locally Availbale Files and Always Available Files? You can also read Microsoft's documentation Learn about OneDrive Files On-Demand if the information you require isn't covered by this article.

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How to change whether a file or folder is available offline.How to turn the Files on Demand feature On or Off.What's the difference between Locally Available Files and Always Available Files?.When you’re connected to the Internet, you’ll be able to use the files like every other file on your device. New files created online or on another device appear as online-only files, which don’t take up space on your device. When you turn on Files On-Demand, you’ll see all your files in File Explorer and get new information about each file. OneDrive Files On-Demand helps you access all your files in OneDrive without having to download all of them and use storage space on your device.

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To make folders visible simply check the box next to the folder.You need to be running the Windows 10 Fall Creators update (v 1709) in order to have this feature. These folders will no longer be visible but will still be stored on OneDrive. In the Choose folders window uncheck any folders you don’t want to see in File Explorer and click OK.Under the Account tab click the button labelled Choose folders.Right click on the OneDrive icon and select Settings.If you don’t want to see particular OneDrive files and folders within File Explorer, go down to the OneDrive icon, as shown below.The file will be synced with OneDrive so the latest version is always available offline. In the drop-down menu select Always keep on this device.To sync files or folders with OneDrive so they are always available on your device, right click on the file you want to sync.How to sync files or folders so they are always available Files and folders you delete inside File Explorer will be removed from the local machine and OneDrive.

The file will be removed from your drive and be stored only on OneDrive.

In the drop-down menu select Clear space.

If you want to remove downloaded files or folders from your device’s storage, right click on the file you want to remove.

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SEE: 15 essential support sites for Windows admins (Tech Pro Research) How to remove files or folders from your PC to free up space.

Files that are synced between OneDrive and your device, so the latest version is always available locally, will have this icon showing a white tick inside a green circle.

Files only stored on OneDrive will be downloaded to the device when they are opened, and their icon will change to this green tick in a white circle.

Files only stored on OneDrive will be marked with this blue cloud icon.

How to spot whether files stored locally or in the cloud

Under the section headed Files On-Demand, check the box labelled Save space and download files as you use them and then click OK.

Right-click on the OneDrive icon and select Settings.

If it is not visible, click the arrow pointing upwards on the righthand side of the taskbar.

Go to the OneDrive icon in the taskbar, which looks like two clouds, as seen below.

To find out how to use Files On-Demand, see our ‘How-to’ article below and video above for a step-by-step guide. Users can now choose whether they keep files synced between OneDrive and their device, or only store files and folders on OneDrive. With the introduction of Files On-Demand to Windows 10, users will be able to see all their files stored on OneDrive from within File Explorer, without having to first download these files. Windows 10’s Fall Creators Update will make Microsoft’s OneDrive cloud storage far simpler to use.